Fleet Risk Management Review - Romero Insurance Brokers

Step 1 of 6

16%

Company Name*

Company Address*

Street Address City Postcode

Contact Email*

Contact Number*

Company Representative (Name):*

Position of Representative*

Trade or Industry

Number of Employees

Turnover

Number of Vehicles

Number of Premises/Depots

Vehicle Split (%)

Private Cars

Please enter a number from 0 to 100.

Director's Cars

Please enter a number from 0 to 100.

Goods Carrying to 3.5 Tons

Please enter a number from 0 to 100.

Goods Carrying between 3.5 - 16 Tons

Please enter a number from 0 to 100.

Goods Carrying over 16 Tons

Please enter a number from 0 to 100.

Vehicles

Value over £50,000

Vehicle Description or Reg

Value

Ownership

Vehicle Description or Reg

Ownership Details

Driver Age Split

Under 20

Please enter a number from 0 to 100.

21-24

Please enter a number from 0 to 100.

25-29

Please enter a number from 0 to 100.

30-60

Please enter a number from 0 to 100.

Over 60

Please enter a number from 0 to 100.

Driver Nationality Split

British

Please enter a number from 0 to 100.

EU National

Please enter a number from 0 to 100.

Non EU National

Please enter a number from 0 to 100.

Driver Type Split

Employee

Please enter a number from 0 to 100.

Agency

Please enter a number from 0 to 100.

Non-employee/other

Please enter a number from 0 to 100.

FLEET RISK MANAGEMENT POLICY

Do you have a formal written fleet risk management policy?*

Yes

Partially

N/A

Comments

Do you have a nominated senior employee with overall responsibility for fleet risk management?*

Yes

Partially

N/A

Comments

Do you operate a Road Safety Committee?*

Yes

Partially

N/A

Comments

Is road/fleet safety discussed at H&S committee meetings?*

Yes

Partially

N/A

Comments

Do you carry out Driver reviews to assess their driving performance?*

Yes

Partially

N/A

Comments

Do you have a Driver Handbook?*

Yes

Partially

N/A

Comments

Do you have a programme of road safety risk assessments?*

Yes

Partially

N/A

Comments

Do you have a system of driver incentives/deterrents in place*

Yes

Partially

N/A

Comments

SAFE DRIVER

Do you have a formal written safety induction that specifically covers safe driving and/or road safety?*

Yes

Partially

N/A

Comments

Do you check the validity of driving licenses at induction?*

Yes

Partially

N/A

Comments

Do you periodically check licenses?*

Yes

Partially

N/A

Comments

Do drivers receive a handbook?*

Yes

Partially

N/A

Comments

Do drivers sign to say they have received a handbook?*

Yes

Partially

N/A

Comments

Do you communicate safety updates to drivers*

Yes

Partially

N/A

Comments

Do you assess individual drivers for risk and training needs?*

Yes

Partially

N/A

Comments

Do you provide any 'in vehicle' driver training?*

Yes

Partially

N/A

Comments

Do drivers know how to carry out routine safety checks, such as those on lights, tyres and wheel fixings, and report any faults?*

Yes

Partially

N/A

Comments

Do drivers know how to correctly adjust safety equipment, eg seat belts and head restraints?*

Yes

Partially

N/A

Comments

Do drivers know how to use anti-lock braking systems (ABS) properly?*

Yes

Partially

N/A

Comments

Do drivers know what to do to ensure they are safe if their vehicle breaks down, eg use safety warning triangles and high-visibility jackets?*

Yes

Partially

N/A

Comments

Do drivers know they must not drive under the influence of drink or drugs?*

Yes

Partially

N/A

Comments

Do you carry out drink or drug testing?*

Yes

Partially

N/A

Comments

Do drivers know they must not use a hand-held mobile phone while driving and that even using a hands-free phone can seriously affect concentration?*

Yes

Partially

N/A

Comments

Are drivers aware of the height of their vehicle, both laden and empty?*

Yes

Partially

N/A

Comments

Do drivers of heavy lorries, for whom there are legal requirements for medical examination, have the appropriate medical certificate?*

Yes

Partially

N/A

Comments

Do you remind drivers that they must satisfy the eyesight and other health requirements of the Highway Code and DVLA?*

Yes

Partially

N/A

Comments

Have you told drivers they should not drive while taking medicine that might impair their judgement and if there is any doubt, they should ask their GP?*

Yes

Partially

N/A

Comments

Are drivers aware of how dangerous tiredness can be and do they know what to do if they start to feel sleepy?*

Yes

Partially

N/A

Comments

Do you encourage drivers to report any health concerns?*

Yes

Partially

N/A

Comments

Safe Vehicle

Do you investigate, when buying new vehicles, which ones are most suitable for driving and for the health and safety of the public?*

Yes

Partially

N/A

Comments

Do you make sure your vehicles have driver aids and other safety devices where appropriate, eg reversing alarms, camera systems, proximity sensors, and side protection bars*

Yes

Partially

N/A

Comments

Do you ensure privately owned vehicles are not used for work purposes unless they are serviced in line with manufacturers’ recommendations, insured for business use and, where the vehicle is over three years old, have a valid MOT certificate?*

Yes

Partially

N/A

Comments

Do you ensure daily vehicle checks are carried out, covering tyres, windscreen wipers, lights etc*

Yes

Partially

N/A

Comments

Do you ensure drivers and passengers would be adequately protected in an incident, eg are any seatbelts, head restraints or airbags correctly fitted, working properly and used?*

Yes

Partially

N/A

Comments

Do you ensure vehicles do not exceed their maximum load weight?*

Yes

Partially

N/A

Comments

Do you have appropriate arrangements for carrying and properly securing goods and equipment in a vehicle?*

Yes

Partially

N/A

Comments

Are vehicles maintained periodically and in line with legal requirements to ensure they are in a safe and fit condition?*

Yes

Partially

N/A

Comments

Do you have a defect reporting system that your drivers are aware of?*

Yes

Partially

N/A

Comments

Do you have a clear policy that unsafe vehicles should not be driven?*

Yes

Partially

N/A

Comments

SAFE JOURNEY

Do you carry out route plans for work related journeys?*

Yes

Partially

N/A

Comments

Does your route planning take account of overhead or length restrictions, eg bridges and tunnels and other hazards, such as level crossings, which may present dangers for long vehicle?*

Yes

Partially

N/A

Comments

Does your route planning select the safest roads (statistically) for the journey, for as large a portion of that journey as possible?*

Yes

Partially

N/A

Comments

Do you (where possible) eliminate or reduce long road journeys by combining with other ways of working or other forms of transport? (e.g. move goods in bulk by train and then arrange for local distribution by van or lorry, or arrange meetings using conference calls or video links).*

Yes

Partially

N/A

Comments

Do you plan routes in consultation with drivers or their representatives, taking account of, for example, the need for rest breaks and access to toilets and washing facilities?*

Yes

Partially

N/A

Comments

Do you take account of periods when drivers are most likely to feel sleepy when planning work schedules? (Sleep-related incidents are most likely between 2 am and 6 am and between 2 pm and 4 pm)*

Yes

Partially

N/A

Comments

Have you taken steps to stop employees from driving if they feel sleepy, even if this might upset delivery schedules?*

Yes

Partially

N/A

Comments

Where appropriate, are tachographs fitted to vehicles and regularly checked?*

Yes

Partially

N/A

Comments

Do you try to avoid periods of peak traffic flow?*

Yes

Partially

N/A

Comments

Do you make time allowances for new starters, young workers and trainee drivers?*

Yes

Partially

N/A

Comments

Do journey times take account of road types and conditions?*

Yes

Partially

N/A

Comments

Do you ensure that company policy does not put drivers under pressure and encourage them to take unnecessary risks, (eg to exceed safe speeds) because of agreed arrival times?*

Yes

Partially

N/A

Comments

Do you ensure drivers are not being asked to work an exceptionally long day?*

Yes

Partially

N/A

Comments

Do you allow an overnight stay as an alternative to driving a long distance home after an exceptionally long day?*

Yes

Partially

N/A

Comments

Are journey times and routes adjusted to take account of poor weather conditions?*

Yes

Partially

N/A

Comments

Do drivers understand what to do to reduce risk in adverse weather (eg do drivers of high-sided vehicles know they should take extra care if driving in strong winds with a light load)?*

Yes

Partially

N/A

Comments

Do you ensure that drivers do not feel pressured to complete journeys where weather conditions are exceptionally difficult and do they know who to contact if they need to cancel a journey?*

Yes

Partially

N/A

Comments

ACCIDENT MANAGEMENT

Do you have an internal procedure for accident reporting?*

Yes

Partially

N/A

Comments

Are drivers aware of their accident reporting responsibilities?*

Yes

Partially

N/A

Comments

Are all accidents investigated independently of the driver?*

Yes

Partially

N/A

Comments

Are all accidents reported to insurers/brokers within 24 hours?*

Yes

Partially

N/A

Comments

Are accident stats publicised within the business to raise awareness?*

Yes

Partially

N/A

Comments

Are drivers provided with feedback on their accident statistics?*

Yes

Partially

N/A

Comments

Does the business analyse insurer claims information?*

Yes

Partially

N/A

Comments

Fleet Review

Sample title

Vehicle Split (%)

Vehicles

Driver Age Split

Driver Nationality Split

Driver Type Split

FLEET RISK MANAGEMENT POLICY

SAFE DRIVER

Safe Vehicle

SAFE JOURNEY

ACCIDENT MANAGEMENT

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